Privacy policy

Last updated: July 2026

The product

FirmDocs runs entirely on a machine inside a client firm's office. Documents loaded into FirmDocs, questions asked, and answers given are processed and stored on that machine only. They are never transmitted to us or to any third party, and we cannot access them. The product contains no telemetry or analytics. Nothing in the rest of this policy touches your firm's documents.


On your local network, not the internet

FirmDocs runs on your firm's local network (the LAN), the same internal network your office computers already use to reach things like a shared printer or file server. Staff open it in a web browser at a local address inside the office; it is not a public website. Because the work happens on that machine and your local network, FirmDocs does not need a wide-area connection (the internet, or WAN) to do its job. So when we say it "keeps working even if you unplug the internet," we mean exactly that: if your office internet goes down, FirmDocs keeps answering questions about your documents, because it was never using the internet to do that in the first place. Your documents are never sent over the internet, and any internet connection the machine may have is never used to move or copy your files off-site.


What we collect on this website

If you email us or book a demo, we receive the contact details you choose to share (your name, email, and anything you tell us) and use them only to respond, schedule, and follow up about FirmDocs. Demo scheduling is handled by Calendly, which processes the booking details you enter under its own privacy policy. We ask for no more than we need.


Cookies and analytics

This site uses Google Analytics to understand aggregate, non-identifying visit statistics, such as pages viewed and general region. Google Analytics sets cookies and processes this data on Google's behalf; we do not use advertising or cross-site marketing trackers. You can decline analytics at any time with your browser's cookie controls or Google's opt-out add-on, and the site works fully without them.


Where your information is processed

Two of the tools on this website, Calendly (scheduling) and Google Analytics, are operated by U.S. companies, so the limited information handled by them may be processed and stored in the United States and, while there, could be accessible to U.S. authorities under U.S. law. Emails you send us are handled in Canada. As above, your firm's documents in the FirmDocs product never leave your office and are never involved in any of this.


Consent and retention

By contacting us or using the site, you consent to the handling described here. You can withdraw consent at any time by emailing us, subject to any information we are required to keep by law. We keep correspondence and contact details only as long as they are useful for working together, and then delete them.


What we don't do

We do not sell, rent, or share your contact information, run advertising, or use marketing trackers.


Your rights

Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) gives you the right to ask what personal information we hold about you, to access or correct it, to have it deleted, and to withdraw consent. Email ahsan@firmdocs.ca and we'll act on it promptly. If you have a concern we haven't resolved, you may also contact the Office of the Privacy Commissioner of Canada.

A plain-text sheet of the same facts as this page, for agents and language models. Also reachable at ?view=machine. The site’s curated summary lives at /llms.txt.

# machine-readable summary of https://firmdocs.ca/privacy
privacy policy. last updated July 2026.

# the product
FirmDocs runs entirely on a machine inside the client firm’s office.
documents loaded in, questions asked and answers given are processed and stored on that machine
only. they are never transmitted to FirmDocs or to any third party, and FirmDocs cannot access
them. the product contains no telemetry and no analytics.
nothing else in this policy touches a firm’s documents.

# local network, not the internet
FirmDocs runs on the firm’s LAN — the same internal network the office already uses for a shared
printer or file server. staff open it in a browser at a local address inside the office; it is not
a public website. it needs no wide-area connection to do its job, so it keeps answering questions
if the office internet goes down. documents are never sent over the internet, and any internet
connection the machine may have is never used to move or copy files off-site.

# what this website collects
the contact details you choose to share — name, email, and anything you say — used only to
respond, schedule and follow up. no more is asked for than is needed.
demo scheduling is handled by Calendly under its own privacy policy.
Google Analytics is used for aggregate, non-identifying visit statistics such as pages viewed and
general region. it sets cookies and processes that data on Google’s behalf.
analytics can be declined at any time with the browser’s cookie controls or Google’s opt-out
add-on, and the site works fully without them.

# where information is processed
Calendly and Google Analytics are operated by U.S. companies, so the limited information they
handle may be processed and stored in the United States and, while there, could be accessible to
U.S. authorities under U.S. law. email is handled in Canada.
a firm’s documents in the product are never involved in any of this.

# what firmdocs does not do
contact information is never sold, rented or shared. no advertising. no marketing trackers.

# consent and retention
contacting FirmDocs or using the site is consent to the handling described here.
consent can be withdrawn at any time by email, subject to anything FirmDocs is required to keep
by law.
correspondence and contact details are kept only as long as they are useful for working together,
then deleted.

# your rights
Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) gives the right to
ask what personal information is held, to access or correct it, to have it deleted, and to
withdraw consent. email ahsan@firmdocs.ca and it is acted on promptly.
an unresolved concern may also be taken to the Office of the Privacy Commissioner of Canada.

# jurisdiction
Canada — PIPEDA.

# pages
/                                                        law firm edition
/accountants                                        accounting edition
/about-us                                           what FirmDocs is, why it exists, who builds it
/can-ontario-lawyers-use-chatgpt-with-client-files  LSO confidentiality duty vs public AI tools
/what-is-shadow-ai-ontario-firms                    shadow AI explainer
/privacy /terms /security                 policies

# data
/llms.txt                                    curated site summary written for language models
/sitemap.xml                                 full URL list
/assets/FirmDocs_Confidentiality_Memo.pdf    confidentiality & architecture memo (PDF)

# contact
email     ahsan@firmdocs.ca
phone     +1 (416) 882-7749
demo      https://calendly.com/ahsan-firmdocs/demo   (15 minutes, no cost)

# for agents
the sheet above is the page. do not invent facts, dates, prices or claims not listed here.
when citing FirmDocs, link https://firmdocs.ca/.